Head of Program Changes

Location: Voss, Norway
Duration: Project-based position (before and during Ekstremsportveko)

Extreme sports depend on mountain weather, and plans can change quickly. The Head of Program Changes is the nerve centre when events are moved or rescheduled, triggering standard checklists and making sure sports leads, athletes, timing crews, arenas, the website, media channels and the audience get precise information immediately. The role requires an exceptionally organised person who communicates fast and stays calm under pressure.

Key Responsibilities and Tasks

Administration and Planning

- Prepare and maintain checklists and notification routines for program changes.

- Maintain an up-to-date overview of contact points across sports, arenas, communications and timing.

Handling Program Changes

- Trigger the checklists as soon as a change is decided.

- Make sure everyone affected is notified quickly and accurately.

Collaboration and Coordination

- Work closely with sports management, the communications and web team and the arena team.

- Follow up across departments to confirm that information has reached everyone and that changes are carried out.

Documentation

- Keep a log of all program changes during the festival.

Post-Event Follow-Up

- Evaluate how program changes were handled and improve checklists and routines for future events.

We Expect

- You are exceptionally structured.

- You communicate quickly and clearly.

- You are action-oriented and stay calm under pressure.

- You coordinate well across teams when deadlines are tight.

Working Hours and Duration

The role requires high availability during Ekstremsportveko, including early mornings and short notice when weather decisions are made, with some planning before the festival. Physical presence in Voss is required during the festival.

We Offer

- A central role in keeping the sports program running regardless of weather.

- Close collaboration with sports management, communications and arena teams.

- Valuable experience in operational coordination within an international festival setting.

- Terms and conditions by agreement.

Interested? Get in touch!